Data is an increasingly vital asset for companies in today’s digital economy. Enterprises have been capturing, analyzing, and storing data like never before. Data privacy and data security have assumed enormous importance in this context.
There are many data protection laws that have been implemented, and more are in the offing. SOX, CCPA, HIPAA, GDPR, and PCI-DSS are just a few of the strict and comprehensive laws. These mandate companies to deal with information in a responsible and transparent manner, failing which, corporations can have to pay millions in fines.
A significant increase in cyber-attacks worldwide has been evident in the recent past. Therefore, organizations also run the risk of unintentionally breaching these data privacy regulations today, as their security policies do not adhere to the ever-evolving environment of cyber risk.
For corporations, ERP data protection and data privacy have become key watchwords. They need good policies and practices for information protection that protect their data from malicious or unauthorized use.
Data Security And Data Privacy
Data privacy is all about what information is lawfully obtained, stored, handled, and disposed of. This includes the policies and procedures that govern how the organization gathers, shares, and uses information. Data security, on the other hand (e.g., ERP data security), prevents the data from being accessed or used maliciously.
Risks Related To Data Privacy
There are various data privacy threats when companies collect, process, and store personal data or personally identifiable information (PII). The collection and storing of too much personal information, unauthorized use of personal data, insecure applications and inadequate ERP data protection, lack of clarity about data collection and use, and sharing of data with third parties are some of the most basic vulnerabilities and threats, etc.
Implementing A Data Privacy Compliance Program
1. Get to know the rules on data privacy that apply to your business
You would want to work with external legal experts and consulting firms if you do not have internal data privacy experts to help you decide which data privacy regulations relate to your company and how the regulations can be met.
3. Implementing systems for data privacy & cybersecurity and auditing procedures
You should not do any guesswork when it comes to ERP data protection and data privacy. At this time, many well-respected and well-adopted cybersecurity and compliance standards for data protection are on the market. These compliance requirements and audit protocols (e.g., SOC 2, NIST 800-53, ISO 27001) provide comprehensive catalogs of privacy and security measures that organizations should put in place to protect the data of their customers and ensure the confidentiality of their data.
4. Conducting internal audits
For organizations that comply with various cybersecurity and data protection laws, getting internal auditing procedures in place is essential. The best way to detect potential concerns and avoid disasters such as a major data breach is to put dedicated experts in charge of auditing your compliance processes and allow them access to the right resources.
5. Keeping detailed records of compliance activities
Holding accurate records of your enforcement activities is one way to shield your business from the legal implications of non-compliance. Being able to easily show compliance will save the organization a significant amount of money.
There is still the possibility of a data breach or other breaches, even after getting a compliance program in place. It will help you show that you are taking this risk seriously and actively trying to minimize it by keeping clear reports of your compliance activities ready.
Data privacy is vital to the sustainability of all modern companies, and organizational leaders should integrate data privacy into all processes or policies within their businesses that impact customer data.